Capgemini UK

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Executive Assistant / Vice President Support

: Location London About Us Now with 180,000 people in over 40 countries, Capgemini is one of the world's foremost providers of consulting, technology and outsourcing services. Together with its clients, Capgemini creates and delivers business, technology and digital solutions that fit their needs, enabling them to achieve innovation and competitiveness. A deeply multicultural organisation, Capgemini has developed its own way of working, the Collaborative Business ExperienceTM, and draws on Rightshoreฎ, its worldwide delivery model. Main Purpose Of Role Based in a busy environment at our London office in Holborn, you will be providing secretarial and administrative support to a number of senior Vice Presidents and also provide admin support for their teams as and when required. Key Responsibilities Key Responsibilities: • Comprehensive and proactive diary management to ensure productive time usage and potential. Regular scheduling of meetings, accommodating multiple diaries. • Excellent organisational skills, both of self and Vice Presidents. Will take the lead in planning agenda and preparing Vice Presidents for meetings, briefings etc. Monitoring and organisation of client and internal meetings and conference calls. • Itinerary planning to ensure seamless logistics and to maximise exposure to clients and potential clients/partners. • Proactive handling of email/voice mail and preparation of action lists to assist Vice Presidents in the prioritising of his or her time. • Liaison with external clients and partners and their offices to promote a good relationship and ensure desired access. • Preparation and assisting facilitation of team meetings, both external and internal. • Producing documents and presentations using Word, Excel and Powerpoint. • Monitoring and entering of expenses, timesheets and invoices using online systems. • Set up and maintenance of internal distribution and contact lists. • Handling of all general enquiries. • General administration duties. • Assisting other PAs if and when necessary, including holiday cover. • Flexibility around working hours, if and when necessary. • Liaison with clients and staff on behalf of the Vice Presidents. • Ad-hoc projects as required. • Build confidence with Vice Presidents and their teams. • Build good networks within Capgemini to facilitate speedy resolutions. Skills and Experience • Experience at a similar (Executive) level in a professional services firm or blue-chip environment. • Advanced Microsoft Word, Powerpoint, Excel & Outlook. • Event organisation experience. • Experience of using online procurement and timesheet systems (ideal). • Flexible approach. • Strong communication skills and telephone manner. • Professional appearance and behaviour. • Pro-active and common-sense approach. • Inquisitive and interested, will seek out solution and explore options rather than wait to be told what to do. • Ability to remain calm and to deliver to tight deadlines. • Ability to maintain confidentiality at all times. • Good team-working skills. • Self starter & conscientious. Additional Information WHY JOIN US? What makes Capgemini Consulting unique? Youll be free to make your role and your career what you want it to be. Proactivity and ambition flourish at Capgemini Consulting. There are countless opportunities available to propel your development forward: seek out those that suit you, and we will back you all the way. In summary, we believe the following make this a great place to work: • Show how single minds make for better teams: Work alongside fierce intellects who love to collaborate. • Be comfortable outside your comfort zone: Self-stretchers thrive in our environment. • Build momentum in your career: Make your role and your career what you want it to be. • Stay true to who you are: Play to your strengths and bring your individuality. • Aim for nothing less than leading edge: We thrive on the knowledge that the Digital work we do has real impact. • Give your curiosity freedom and focus: A place where inquisitiveness and entrepreneurial thinking are encouraged. Capgemini positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity. We are committed to hiring, developing and retaining the best people to deliver innovative, world-class solutions for our clients. We foster an inclusive culture that enables everyone to achieve their full potential and enjoy a fulfilling career with us. Our comprehensive flexible benefits package and lifestyle policies enable our employees to balance their individual, family and work-life needs. In order to commence a role with Capgemini UK plc you will be required to provide documentary proof prior to joining the Company that you are entitled to live and work in the UK.



Company: Capgemini UK

Location: London



Online Date: 22-04-2019








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